Building a call for projects platform with Weapply.io

Launching a call for projects platform has never been easier! This article details the main elements to quickly and efficiently create your sourcing platform with Weapply.io.

Particeep has developed Weapply.io, a very simple tool that allows launching a sourcing platform in just a few clicks. The platform can be used for competitions, open innovation challenges, to find the best projects, ideas, startups, companies and can be used by a large number of actors: incubators, associations, cities…

Weapply.io video tutorial

Weapply.io: Candidates application demonstration

Weapply.io: Jury account demonstration

 

Weapply.io: Admin demonstration

 Define content and URL access

The access to the platform could be done via: your own domain name, a subdomain of your own domain name or even a sub domain of Weapply.io. Once this step is defined, the content must be added.

Weapply.io offers, a standard homepage with a title and a call to register an application. The administrator space allows you to create new pages (like in WordPress), to put the desired content and to link the page to any other page.

What questions for candidates?

Weapply.io offers basic questions (project name, city, categories, video, long description…), which can be completed with other questions. In brief, you can build a form the same way you can do it on Google Form. It is also possible to download documents.

Define the themes or categories of the call for projects

Before that the candidates register their ideas or projects, it is important to define the categories in which they can apply. It is important to note that a candidate can choose one or more categories.

Launch of the application period

During all the application period, candidates can register their projects or ideas. They have the possibility to create several applications for several projects with the same account. They may also decide to join a project team to participate and edit all data.

Closing applications submission and sorting of projects

The platform admin can “close” applications and no longer allow edit projects already registered at any moment. The administrator of the platform can then proceed to a first sorting by rejecting some applications. It then proceeds to sort records by status. Applications can be placed in several statuses.

Jury constitution and rating criteria

Before asking evaluators to rate projects, it is important to define the criteria of selection. For this, nothing is simpler! You’ll have a page that allows creating, editing or deleting any criteria of notation. The scoring criteria include three pieces of information: the name of the criterion, the rating scale and the order in which it is displayed. Once the evaluation criteria have been defined, the evaluators can note the projects.

It is very easy to compose a jury and to assign one or more ideas or projects to evaluate. When a jury is constituted around one or several projects, the evaluators then have access to a dedicated space in which they can see the projects to be noted and the projects already noted. They click on a project to see the details and to evaluate according to the defined criteria. They can also comment on each note issued.
The administrator knows in real time the number of notations made and the number of not made notations. When the logging phase is complete, the administrator collects all the evaluations via an Excel file.

Public voting phase

If the selection of projects goes through a more general public rating phase, it is possible to activate a rating system (+ 1 / -1). Voting is activated with a simple ON / OFF button. The administrator decides precisely which projects must be made publicly visible for the votes.